Vehicle Maintenance & Inspection Records

Vehicle Maintenance & Inspection Records (Part 396). Three of the 16 automatic-failure items are vehicle items: running an out-of-service vehicle before repair, not fixing out-of-service DVIR defects, and using units without a current annual inspection (49 CFR 385.321). This pack gives you the records structure Part 396 requires, with a printable DVIR and an Excel tracker that flags overdue inspections.

Part 396 records checklist: maintenance file, annual inspection, DVIR, roadside reports
Printable DVIR covering all 11 items in 49 CFR 396.11, with repair certification and driver review
Vehicle list in the format FMCSA asks for (unit, VIN, plate, state)
Excel tracker: annual inspection and PM due dates, repair log, DVIR log, 15-day roadside follow-up

Accurate as of Oct 2026. Educational tool, not legal advice. Does not guarantee passing an audit. Independent publication. Not affiliated with, endorsed by, or produced by FMCSA or USDOT.

Vehicle Maintenance & Inspection Records

Part 396 records checklist: maintenance file, annual inspection, DVIR, roadside reports
Printable DVIR covering all 11 items in 49 CFR 396.11, with repair certification and driver review
Vehicle list in the format FMCSA asks for (unit, VIN, plate, state)
Excel tracker: annual inspection and PM due dates, repair log, DVIR log, 15-day roadside follow-up

Accurate as of Oct 2026. Educational tool, not legal advice. Does not guarantee passing an audit. Independent publication. Not affiliated with, endorsed by, or produced by FMCSA or USDOT.