Event Rental Agreement & Invoice Templates

Ready to make your event rental bookings look professional and organized?

This Event Rental Agreement + Invoice Template Bundle gives you the essential documents you need to book your customers — without creating everything from scratch.

WHAT'S INCLUDED:

• 🇺🇸 U.S. Event Rental Agreement — editable Word document

• 🇨🇦 Canadian Event Rental Agreement — editable Word document

• Canva Invoice/Booking Record Template — easy to customize and reuse

• Buyer’s Guide — explains how the two templates work together and how to customize them for your business

THEY'RE DESIGNED TO WORK TOGETHER.

Your Rental Agreement covers your general rental terms and policies, while your Invoice/Booking Record includes the specific details for each booking — rental items, dates, pricing, deposits, taxes, delivery/setup fees, and more.

A simple workflow could look like:

Customer inquires → Send agreement for e-signature → Customer signs → Create invoice/booking record → Email customer → Complete the rental

You can upload your agreement to an e-signature platform such as SignWell to collect signatures, then create and send your invoice by email using the Canva template. (E-signature platforms like SignWell may have their own fees.)

CUSTOMIZE IT TO YOUR BUSINESS

Before using the templates, you'll add your business information and customize the policies that apply to your business, such as cancellation, weather, deposits, payment terms, delivery, and late returns.

The templates are designed to be simple, intuitive, and easy to reuse for every booking.

Please note: These templates are a starting point and are not legal advice. Requirements vary by location, so you are responsible for reviewing and customizing them for your business. See the included Buyer’s Guide for more information.