UGC/Brand Project Tracker —Never Lose A Brand Deal

The UGC Project Tracker

The exact spreadsheet I use to manage every brand deal — from "just shipped" to paid in full.

If you're doing UGC, you already know the chaos: products showing up with no system to track them, due dates you're keeping in your head, and payment terms you forgot to follow up on. This is the tracker I built to stop losing money and deadlines to disorganization.

What's inside:

• Priority tracker so you always know what to film next

• Product status + received date tracking

• Brand due dates and brief notes in one place

• Status pipeline from waiting → scripted → filmed → edited → sent → completed

• Google Drive link field for every video

• Payment terms (Net 30/45/90) + payment received tracker

• Auto-calculating 90-day follow-up date — so you never miss re-engaging a brand for repeat work

• Notes column for tracking numbers, brand preferences, anything else

Built in Excel/Google Sheets, ready to use the second you download it — no setup, no formulas to figure out.

Tested by me, so you don't have to build it yourself. 📊