Complete Sugarbird Tea Party Playbook 2026 VER 1.0
$39$49
Plan a tea party that looks catered — without the stress, and without the catering bill.
Based on Sugarbird Sweets' catering recipes, techniques and 15 years of catering tea parties in Los Angeles, CA.
★ 46 pages · 4 tea sandwich recipes · 10 planner and template pages · instant download to help you guide and plan
I'm Kei, a pastry chef trained at Ferrandi in Paris. I've spent the last fifteen years catering afternoon tea across Los Angeles and running an afternoon tea cafe in Montrose, CA hosted various occasions — bridal showers, baby showers, birthdays, backyards and gardens. Guest count from 2 to 100. This is the system I actually use, written down and laid out so you can write in it.
Most tea party printables are made by designers. This one is written by Kei, the founder of Sugarbird Sweets, the person who bakes, prepraes the food and arranges the tables with her team. We built a Californian styled afternoon tea that is inspired with a tad of Asian flavors and California ingredients to offer a modern version of the traditional English tea. We hope you enjoy hosting and expand your memories and connections.
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WHAT YOU GET
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★ THE TWO-WEEK PLAN — what to do and on which day, right through the 48 hours before. No guessing, no 2am panic.
★ HOW MUCH FOOD PER GUEST — the number that stops you over-buying or running short. Works from 6 guests to 50.
★ 4 TEA SANDWICH RECIPES — including the cucumber one, with white miso, fresh dill and lemon in the cream cheese, that people ask me about every single time I serve it.
★ 3 STYLE TRACKS — modern, classic and boho. Each with its own colour palette, floral list and decor list. Pick one, follow it.
★ SHOPPING LISTS BY STORE — actual items, so you're not wandering the aisles hoping something looks right.
★ 10 PLANNER AND TEMPLATE PAGES — print as many as you like:
1. The Per-Guest Formula — how many sandwiches, scones,
sweets and cups of tea per person, with a multiply-by-
guest-count table for 6, 12, 18 and 24
2. Table Layout Planner — buffet flow, seated setting, and
space to sketch your own
3. Colors & Table Styling — palette, linens, china,
flowers, personal touches
4. Scone Flavor Planner — flavors, quantities, cream and
jam, tea pairings
5. Tea List & Pairings — blends, water temperature, steep
time, plus a tea station checklist
6. My Recipe — a blank card for the ones you make your own
Guest List - to work through for pending guests
Party Budget Planning
Day-of Timeline
Place Setting Planner - where to place what and how many
Place Settings & Equipment Planner - see what equipment like hot water dispenser, others you need
★ STYLING TRICKS — three photo zones, the Cream Board, the Rosemary Hack, the edible flower scatter. The things that make people ask who catered it.
★ PLUS — dietary swaps (vegan, gluten-free, allergy), a troubleshooting guide for weather and last-minute guests, and a photo shot list.
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PERFECT FOR
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Bridal showers · baby showers · birthday teas · Mother's Day · garden parties · church teas · galentine's · any afternoon you want the table to stop people mid-scroll.
No catering experience needed. Just follow the system.
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ABOUT THE BUDGET
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Hiring someone to cater this party for 18 guests runs well into four figures. The Playbook shows you how to do it yourself for $500–$800, and tells you exactly where it's worth spending and where it absolutely isn't.
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INSTANT DOWNLOAD
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★ 1 PDF, 36 pages, including 7 planner and template pages. File size 1 PDF, about 7MB.
★ Available the moment your payment clears — nothing is shipped
★ Sized for US Letter
★ Planner pages are made to be printed and written on, as many times as you like
★ Yours to keep, forever
Because this is an instant digital file, it isn't returnable. If anything is unclear or missing, message me — I read every one and I'll fix it.
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For personal use only. Please don't resell, redistribute or share the file.
Tea doesn't need to be stuffy. It just needs a few tricks up your sleeve.